Re: [ba-ohs-talk] Collaborative Editing / Tracking?
Nota Bene's response is "well... sorta..." (01)
----- Original Message -----
From: "Nota Bene Sales" <sales@notabene.com>
To: "'Malcolm Dean'" <malcolmdean@earthlink.net>
Cc: <responses@notabene.com>
Sent: Wednesday, August 21, 2002 8:49 AM
Subject: RE: Press Query (02)
> Dear Malcolm Dean:
>
> Nota Bene offers a Document Information dialog to keep track of
> information about an open document. In addition, 2 files can be
> compared using Nota Bene's Compare Files feature. The following
> information about these two features is taken form our help screens.
>
> ----------------
>
> DOCUMENT INFORMATION
>
> Document Information can be set up and maintained to keep track of basic
> information
> about an open document and to record comments and keywords for that
> document. To
> maintain and display document information:
>
>
> 1 Click File, Document Info
> 2 The Document Info dialog box will appear on your screen. Fill
> in all appropriate
> information:
>
> . Filename: provided by Nota Bene
> . Revision number: When a document is created the revision number
> is 1. Each
> time the file is changed and saved the revision number increases by one.
>
> Provided by Nota Bene.
> . Last saved by: The last person to edit the document. Provided
> by Nota Bene.
>
> . Creation Date: The date and time the document was created.
> Provided by
> Nota Bene.
> . Last Saved Date: Provided by Nota Bene
> . Author: This field may be edited.
> . Project Number: This field may be edited.
> . Document Retention: The number of days a file is to be retained.
> This number
> is for the user's information only. The file will not be deleted by
> Nota Bene.
> This field may be edited.
>
> . Comments: May be used to search for a file or to display a
> selective directory.
> This field may be edited.
> . Keywords: May be used to search for a file or to display a
> selective directory.
> This field may be edited.
> . Click the box marked Insert Information Into File if you want to
> insert the
> document information into the file at the point of the cursor. The
> document
> information will be inserted as static text (i.e. not automatically
> updated).
>
> 4 Click OK to accept changes.
>
> -----------------------
>
> FILE COMPARISON
>
>
> With Nota Bene, you can compare two files to see where there are
> differences or
> similarities. File comparison is done on screen with the two files
> being compared in
> separate windows. It is not possible to display or print a document
> showing the
> differences or similarities between two files, only to search for them.
> Nota Bene will guide
> you in the process of moving the cursor to the first difference, then to
> the next similarity,
> then to the next difference, etc. One of the two open files will be
> active and the cursor
> will display in that file, but both files will scroll together so that
> the next similarity or
> difference is visible in both files.
>
> Method 1: Quick and Easy
>
> With the two files you want to compare on screen and the cursor at the
> top of both files
> (or at the point in the files where you wish to start comparing):
>
>
> 1 Click Window, Arrange Pair Horizontally or Window, Arrange Pair
> Vertically.
> 2 Click Ctrl+Alt+Shift+ the minus sign (or dash) to move the
> cursor to the next
> difference.
> 3 Click Ctrl+Alt+Shift+ the plus sign (or equal sign) to move the
> cursor to the next
> similarity.
> 4 Repeat steps 2 and 3 to move through the document alternately
> finding the
> differences and then moving to the next similarity.
>
>
>
> Method 2
>
>
> 1 Click Proof, File Comparison
> 2 The Compare Files dialog will appear. Use the top half of the
> dialog to select the
> two files to be compared by checking the check boxes next to the files
> to be
> compared.
>
> . All open files will be listed in the top window in the dialog
> with check boxes
> next to them.
> . If one (or both) of the files you want to compare is not open,
> click the check
> box to the left of one of the blank boxes under "Files on Disk:" Then
> type in
> the path and file name or press the button to the right of the blank box
> to locate
> the file you want to compare.
>
> . Note two files must be selected and you cannot select more than
> two files.
>
> 3 Use the drop down list in the Compare Files dialog to select how
> you want the
> files arranged. When file comparison starts, the files will appear on
> your screen as
> you specify. Split Top and Bottom is the default and it is recommended
> for most
> purposes.
> 4 Use the drop down list in the Compare Files dialog to select
> where the
> comparison should start.
> 5 Use the slider control in the Compare Files dialog to select the
> number of
> characters constituting a match. Nota Bene will not recognize matches
> of less than
> this number of characters. Differences are recognized even if they are
> only one
> character. The default is 40, and this is recommended for most
> purposes.
> 6 By default, the Show Compare-File Toolbar option is checked.
> This will add a
> toolbar of two buttons to the top of your screen. If you do not want
> this toolbar to
> display, clear the check box.
> 7 Click OK
> 8 Nota Bene will open any files that were not open and the two
> files that you have
> selected will now be open and ready to be compared. If you chose Split
> Top
> and Bottom or Split Side by Side, both files will be visible on your
> screen. If
> the Show Compare-File Toolbar option was checked, the Find Next
> Difference button (an apple, an orange and a magnifying glass) and the
> Find
> Next Match button (two apples and a magnifying glass) will be visible at
> the top of
> your screen. A pop-up screen will provide instruction on proceeding
> with the file
> comparison. Click OK
> 9 Find the first difference by pressing the Find Next Difference
> button or by
> pressing Ctrl + Alt + Shift + the minus sign (or dash).
> 10 Find the next similarity by pressing the Find Next Match button
> or by pressing Ctrl
> + Alt + Shift + the plus sign (or equal sign).
> 11 Repeat steps 9 and 10 to move through the document alternating
> between
> differences and similarities.
> 12 You can edit either document during the process of comparing
> files. Use one of the
> following methods to move the cursor to the other window:
>
> . Click in the window of the document that is not active.
> . Click Window and then select the name of the file you want to
> move to from
> the list at the bottom of the drop down menu.
> . Press Alt + F10
> (03)